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5S Principles in Laboratory Management

Lean is an improvement philosophy that aims to minimize waste and maximize efficiency in all aspects of an organization. This involves identifying and eliminating non-value-added activities and continuously improving processes. It originated in the manufacturing sector but has been widely adopted in various industries.

In a laboratory setting, Lean principles can be applied to improve efficiency, productivity, cost savings and quality. It’s a powerful tool that can help labs improve operations and achieve goals.

Benefits of 5S Lean in laboratories

A laboratory cleaning area featuring a sink and a table, set in a clean, well-organized space. Beakers and test tubes are neatly arranged on a drying rack above the sink, demonstrating the principles of lean 5S for efficient workspace management.

Lean 5S is a methodology that labs can use to create a more organized and efficient workplace. It consists of five steps:

  1. Sort - Identifying and removing unnecessary items from the workplace.
  2. Set in Order - Arranging necessary items in a logical and efficient way.
  3. Shine - Cleaning the workplace and equipment.
  4. Standardize - Creating and maintaining consistent work procedures.
  5. Sustain - Continuously improving the 5S process.

Here’s a breakdown of those five steps along with the solutions Brady offers that support each step.

An organized laboratory table arranged according to lean 5S principles, featuring neatly placed tongue depressors, napkins, and gloves. Each item is clearly labeled, facilitating easy identification and access.

Sort

This step consists of identifying and removing unnecessary items from the workplace. That could include items that are not used regularly, duplicates or obsolete equipment. Once everything is sorted through, one simple solution is to create a designated area for frequently used items.

Another solution is to implement a system for storing and retrieving items to keep workspaces more organized. RFID tags can help with this by enabling tracking and identification of lab items so they can quickly be found with improved accuracy.

A counter displaying an organized setup of sample racks, each with clearly labeled sections following laboratory lean 5s best practices.

Set in order

Set in Order is the second step of the 5S lean methodology, and is designed to create a more organized and efficient visual workplace in laboratories. It involves using tools such as labels or floor marking tape to arrange the workplace in a logical way so items can be easily found and used.

Labels can play a big role in organization. Brady has many different lab label printers and label types designed to meet specific requirements of various lab environments that play a crucial role in clear identification and organization. Choosing a label that’s durable and will remain legible will support this step of Lean methodology.

An image of a padlock with a red 'Danger: Locked Out' label attached, effectively securing a light switch to prevent it from being flipped.

Shine

The Shine step focuses on cleaning the workplace and equipment. The goal of this step is to create a clean and organized work environment that is conducive to efficiency and safety. Beyond cleaning, it’s important to inspect equipment for damage or wear and tear and implementing a preventive maintenance schedule to ensure equipment continues to function correctly.

LOTO (Lockout Tagout) equipment can greatly contribute to the Shine step since it’s used to isolate and de-energize equipment during cleaning, inspection and maintenance procedures. In the spirit of Lean methodology, LOTO procedures can be reviewed and improved on an ongoing basis, ensuring that the Shine step remains effective and efficient.

An image of an individual using their smartphone to learn about the Brady Link 360 Software.

Standardize

The Standardize step involves creating and maintaining consistent work procedures. This step aims to ensure that all laboratory processes are carried out in a standardized and efficient manner, reducing variability and improving overall quality.

One key element of the Standardize step includes creating standard operating procedures (SOPs) that define processes and describe how all laboratory personnel should perform specific tasks. Another key element is implementing visual management tools like color coding and labeling that helps with quick identification items, equipment and materials. Brady makes pre-printed labels with standardized formatting that can help maintain consistency in the lab.

An image of a laboratory counter where each drawer is clearly labeled according to lean 5S laboratory standards. The labels are visible and neatly organized to promote efficiency and ease of access in the lab environment.

Sustain

Sustain is the final step in the 5S Lean methodology. It involves continuously improving the 5S process and ensuring that it becomes a part of the laboratory culture.

To ensure that the 5S process becomes a sustainable part of lab operations, it’s important that labs conduct regular audits to identify areas for improvement; provide employees with ongoing training and education; and involving all personnel in the 5S process by encouraging them to provide feedback or suggestions for improvement.

Implementing 5S into your lab

By putting 5S into action, labs can improve efficiency, reduce waste and create a safer and more productive work environment. Brady has RFID tags, LOTO equipment, labels and more effective solutions for implementing the 5S methodology into your lab. Explore all of Brady's offerings for a more efficient and organized lab environment.

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Learn more about laboratory labeling

Scientist in a laboratory operating a Brady printer to create specimen labels.

What to Label in a Laboratory

Stop Lab Chaos! Ensure Accuracy & Efficiency with the Right Labels. From chemicals to samples, this guide helps you choose the perfect labels for every application in your lab.

Discover the right lab labels for your needs.
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