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Common lab labeling mistakes and how to avoid them

Clear and accurate labeling in laboratory settings is crucial for preventing costly errors. Labeling mistakes don’t just lead to misidentification, they can also result in mishandling of hazardous materials, wasted resources and delayed research. That’s why it’s essential for lab personnel to understand the importance of proper labeling and to follow best practices to minimize the risks associated with labeling errors.

Common lab labeling mistakes

From using incorrect labels to poor labeling techniques, it’s essential for all lab staff to be aware of these common pitfalls and adopt best practices to minimize the risk of errors. Here are a few common lab labeling mistakes and how they could lead to errors and compromise results:

Handwritten labels:

  • Difficult to read
  • Smears when handled
  • Limited writing space
  • Fades over time when stored
  • Erased by chemicals
  • Results in lost or misinterpreted information

Lack of essential information:

  • Labels aren’t large enough to hold more data
  • Chance of data being misinterpreted by those outside your lab
  • Incomplete information can void data
  • Inaccurate test results
  • Creates inefficiencies that slow down the lab

Using the wrong labels for the application:

  • Will not adhere to frozen surfaces
  • Inks may not be chemical resistant
  • Could fall off in long-term storage
  • Not durable enough for high temps
  • May still leave a sticky residue on temporary surfaces

How Brady products can help

Brady offers a range of products that address common lab labeling mistakes. From printers that create crisp, legible labels to materials that resist smudging and fading, Brady products are easy to use, saving time and improving lab efficiency.

Implementing these popular Brady solutions is an easy way to carry out a standardized labeling system, minimizing the risk of errors and improving overall lab operations.

A lab technician moves a cryogenic vial with a Brady FreezerBondz laboratory label.

  • Brady lab labels

    Brady offers a variety of lab labeling materials engineered to stand up to the harsh chemicals and extreme temperatures of lab environments. Our durable labels won’t smear or smudge, so they remain legible and stuck in place when put to the test. Color coded labels are helpful for organization, allowing personnel to quickly identify or store equipment and samples. And our barcode labels can hold a lot of information, ensuring all lab samples are connected to a unique ID for an efficient solution to track and trace.

    A laboratory technician applies a glassware label to a test tube.

  • Brady lab printers

    Make your lab ultra-efficient with Brady label printers, proven to perform in any lab environment. Brady printers do a lot of the work for you, eliminating tedious, labor-intensive tasks like handwritten, hand-applied labels; offering on-demand printing that quickly delivers legible labels in a variety of materials. They’re equipped with easy-to-use software that saves valuable time during the label creation and printing processes.

    A lab technician prepares to label a group of samples with a Brady M510 portable label printer.

  • Brady barcode scanners

    Stop losing samples to an insufficient track and trace system. Brady has barcode scanners for laboratory use to meet the fast-paced demands of data collection and tracking needs in the lab.

    Our scanners are capable of decoding both 1D (linear) and 2D (data matrix) barcodes, and integrate with Laboratory Information Management Systems (LIMS), creating a cohesive system that automates data input and retrieval. Find seamless data flow and better data accuracy with our scanning solutions.

    A Brady i5300 printer and barcode label scanner are being used in a laboratory to tag and identify vials.

Best practices for lab labeling

By following these best practices, labs can enhance the accuracy, consistency and longevity of their labels. In turn, this reduces the risk of errors and leads to improved sample traceability and overall operations.

Implement a standardized labeling system:

  • Establish a comprehensive labeling policy that outlines the specific requirements for all laboratory labels, such as the information to be included (e.g., sample name, date, analyst's initials), font size and style and label placement.
  • Consider pre-printed labels to ensure consistency and accuracy.
  • Color-code labels to help differentiate between sample types or hazards.

Train staff on proper labeling procedures:

  • Provide comprehensive training to all lab personnel on the labeling policy and procedures.
  • Emphasize the importance of accurate and consistent labeling to ensure sample traceability and prevent errors.
  • Include hands-on practice sessions to reinforce proper labeling techniques.

Regularly audit and update labeling practices:

  • Conduct regular audits of laboratory labeling practices to identify any deviations from the established policy.
  • Address any non-compliance issues promptly and provide additional training if necessary.
  • Stay up-to-date on industry standards and best practices for lab labeling and incorporate any necessary changes into the labeling policy.

Utilizing technology for efficient labeling:

  • Implement a computerized labeling system to streamline the labeling process and minimize errors.
  • Use barcode or RFID technology to track and manage samples throughout the laboratory.

Ensuring proper storage and handling of labels:

  • Store labels in a controlled environment to prevent damage from moisture, heat, or chemicals.
  • Use high-quality, durable labels that can withstand laboratory conditions.
  • Regularly inspect labels for signs of wear or damage and replace them as needed.
Cryogenic storage labels being used in a laboratory to organize vial storage boxes.

Brady offers a range of solutions that address common lab labeling mistakes, from durable labels that resist smudging and fading; to printers that offer easy-to-use software for quick, legible label creation; to barcode scanners that easily integrate with Laboratory Information Management Systems (LIMS) for efficient data collection and tracking. Choosing reliable products is the first step in ensuring accurate, consistent, and long-lasting labeling solutions in your lab.

Learn more about lab labeling

A blood sample in a vial labeled with a patient's name.

What to Label in a Laboratory

Though labs vary in their function, all need labels to help organize and expedite operations. This article explores the benefits of labeling and shows you which lab items are the most popular to label. It also offers cutting-edge solutions that can turn your lab into a smooth and efficient workspace.

Master lab labeling essentials
Assorted vials with color-coded labels for lab work.

Benefits of Color in the Lab

Switching to color printing and labels can even make you more efficient; effective labeling has been found to reduce sample prep time by 80%. Color identification also helps to reinforce employee training and guide workers to complete their tasks more quickly.

Explore the benefits of color labeling
A Brady R6400 ribbon label capable of resisting solvents sticks to a completely frozen vial.

Product Spotlight: Freezerbondz Labels

Stuck in the cold but can't get your labels to stick? Find your stick-like-no-other solution with B-492 FreezerBondz Labels. No more frustration from labels that won't stick on frosted or frozen vials, tubes or canes in your lab. You can even apply these labels to frozen surfaces like glass and polypropylene stored in liquid nitrogen.

Learn about Freezerbondz labels
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